Organizations in Samepage are usually created for an entire company and are comprised of people, chats, and teams. Chats and teams are just a few of the options available in a section we call the dock. On a desktop computer, the Dock is located on your left.
Buttons in the dock control the content you see in your dock list, also on the left. Your dock list can display your list of chats or teams, and it can also display search results, recent comments from co-workers, and notifications about upcoming tasks and events.
Selecting something from your dock list such as a specific chat or team will display its content in your main display.
When visiting a team, you'll also see a team navigation bar across the top of your screen, allowing you to access team settings, people, pages, team chat, tasks, calendar events, and files. Here's what it looks like all together:
On a mobile device, this is displayed in separate screens. No matter where you are in Samepage, you can always access your dock by clicking the Samepage icon at the bottom of your screen, as shown in the first screenshot below. You'll see your dock options appear horizontally across the bottom of your screen. Your Settings options are in the upper right corner, as shown in the second screenshot below.
Once your dock is visible, you can navigate anywhere. For example, if you tap "Teams", you're taken to your list of teams as shown in the first screenshot below. From there, if you select your "Everyone" team, you'd be taken to a list of sections in the Everyone team as shown in the second screenshot below. You can see a red dot next to "Pages", notifying you that a message is waiting for you on one of this team's pages.
Choosing a style of use that fits with your organization
There are 3 common ways in which organizations use teams:
1. By department
Organizations often create a team for each department. Typical team names include Accounting, Human Resources, Marketing, Engineering, Sales, etc.
2. By project
More project-oriented organizations tend to create a new team for each project. Once the project is complete, they archive the team to hide and preserve the content.
3. The hybrid approach
Larger organizations use what we call "Sub-teams" to create a mix of the two approaches above. A parent team is created for each department, and sub-teams are created under each department's team to manage larger departmental projects.
For those users who want keyboard shortcut options in Samepage here are the ones that we have currently:
Refresh any screen
- Windows: CTRL + R
- Mac: CMD + R
Open the "Page Plus Sign" menu (to add a new content type to a page)
- Windows: CTRL + SHIFT + your keyboard's plus button
- Mac: CMD + SHIFT + your keyboard's plus button
Lock or unlock a page
- Windows: CTRL + SHIFT + L
- Mac: CMD + SHIFT + L
- Windows: CTRL + J
- Mac: CMD + J
Enter or exit Page Presentation Mode
- Windows: SHIFT + ALT + P or ESC
- Mac: SHIFT + ALT + P or ESC
Insert a link on a page
- Windows: CTRL + K
- Mac: CMD + K
Create a link from highlighted text pages, tasks, events, and comments
- Windows: CTRL + K
- Mac: CMD + K
Select all page content
- Windows: CTRL + A
- Mac: CMD + A
Copy selected page content
- Windows: CTRL + C or CTRL + INSERT
- Mac: CMD + C
Cut selected page content
- Windows: CTRL + X
- Mac: CMD + X
- Windows: CTRL + V or SHIFT + INSERT
- Mac: CMD + V
Print team page using keyboard shortcuts
- Windows: CTRL + P
- Mac: CMD + P
Create a FAST task
- Open parenthesis "(" followed by a closed parenthesis ")" then a space and the title of the task. Hit your return or enter key to create the FAST task.
Create a FAST task and assign it
- Open parenthesis "(" followed by a closed parenthesis ")" then a space and the title of the task. Next add a space and type the @ and choose the assignee from the dialog. Hit your return or enter key to create the FAST task with the assignment included.
Create a FAST checklist
- Open bracket "[" followed by a closed bracket "]" then a space and the title of the first item in your checklist. Hit your return or enter key to create the FAST checklist.
Create a FAST event
- On a page type the date in the correct format for your region, i.e. in the USA type 10/4/19, and then a space and the title of the event. Hit your return or enter key to create the FAST event.
- Note: the date must be the first entry in that line on the page for the FAST event to be created. Dates in the remaining text in the sentence will not create FAST events.