Collaborative File System you never knew you needed!
Even in this new age of work from home, video conferencing, collaboration apps, and more, we know that files still matter. Our businesses still depend on spreadsheets, presentations, PDFs, marketing creative files, and so on. The problem is, our file systems have failed to integrate into our new collaborative environment. They pretty much look the same as they did 30 years ago. Remember your G: Drive from the 1990s? How much different is that from Dropbox today? Not much innovation going on here.
So, we decided to do something about it! You are going to love it!
Here's what a modern, collaborative file system should look like:
- First, and most importantly, your files should live where you do your work, not hidden somewhere on a file server or cloud app.
- Opening and editing your files should just work - no synchronization hassles, no downloading/uploading.
- Discussions about your files should live in context, in the same place where you discuss the projects they are related to.
- Building workflows (tasks & events) around your files should be clear, easy, and natural.
- You should be able to easily preview your files.
- Mentioning/linking to a file in chat, or on another page, should be as easy as @mentioning a friend on Facebook.
- Version control on your files should be automatic and transparent. Need an older version? It should just work!
- And all of this should be tightly integrated, natural, easy to use, and beautiful!
Introducing the Samepage File Document!
You are already familiar with Samepage Pages, the workhorse collaboration canvas of our platform. You know how flexible and contextual they are, with the ability to put almost anything on a page (including files) and discuss the page, build workflows around it, and more. You may also be familiar with our particular purpose pages - Task boards, Mindmaps, Discussion channels, etc.
Today we are introducing a new page type, the File Document. The file document is similar to all of our other page types. It holds just one individual file but adds all the Samepage goodness: Chat, tasks, events, adds a flexible preview, and automatic file versioning.
Just drag and drop your files to any folder in Samepage or use the Upload file(s) option under Create new.
Now you've got your files in a folder along with all of your other content.
When you need to look at or edit a file, simply click on it to open it, and now you can chat about it, create a task for the file, and use our new OpenIn feature.
Introducing Samepage OpenIn
Storing files on Samepage, discussing them in context, building workflows with tasks/events around your files, and automatically keeping track of versions is incredible. But how do I edit the file? Files aren't static, we need to work on them, right?!
So, what do you do today?
- Download the file, edit it, and upload it again? Sure, you can do that, but there is a better way!
- Synchronize it to your computer using up your valuable disk space, risking synchronization conflicts and errors? Sure, we support all the major file sync systems, but why would you want that hassle?
There is a better way! Introducing Samepage OpenIn. Just simply click Open on any file, and we take care of the rest! Samepage will download the file to a secure location on your computer, open it in its native application, watch the file for as long as you are using it. Whenever you save the file, we upload a new version automatically. It's all completely transparent and lightning fast! The Samepage way!
It's just like opening a file on your computer, only MUCH better. Your files live in Samepage, where we take care of them, back them up, version them, but you work on them as if they are on your own computer. Totally seamless.
We currently support Microsoft Office documents: Powerpoint, Excel, and Word. We also support plain text files (.txt).
In the future, we intend to support even more common file types.
Samepage's Collaborative File System
When you are working on projects in Samepage, you often need several Pages, perhaps a task board, a spreadsheet, a mind map, and a group of files. All of these live together in a Samepage folder. Each of these collaborative documents has its own Chat and Agenda (tasks/events). And you can cross-reference everything via @mentions. Those @mentions are super powerful and link everything in your project together. Think of it as a complex wiki (without the complex editing) that is as easy to use as @mentioning your friends in social media. Use @mentions on your pages or in your chats. Anyone clicking on those links is taken directly to that page.
Put all this together, and you get a game-changing approach to collaboration. We call it a collaborative file system. You'll call it magic and wonder how you ever worked without it!