So you’re interested in collaboration tools, and you’ve already read our high-level guide Comparing Collaboration Software. You may be wondering how some of the particular tools stack up against one another on functionality. In this comparison, we’ll compare Trello, Asana, and Samepage side-by-side to show you how each handles common work tasks like communication, project management, and file sharing.
At Samepage, we like to say that great collaboration comes from great conversation. That’s why all great collaboration tools should have communication built into their cores. You’ll find each app has a different take on how they integrate conversation into their collaboration workflow. The most important thing? You’ll want the conversation to be matched with your projects and files – that way, your team has the context necessary to make great decisions.
Trello’s core unit is the card. As a card-based tool, you create a card for any idea you want to keep track of. You have to ability to categorize your cards into lists, and each card can be customized with a number of content types. Because Trello is based around the card – each card has the ability to accept comments. Comments help you discuss what’s on each card.
Each comment is aggregated on the right-hand side in a newsfeed. If you’re just hopping back into Trello – the newsfeed keeps you up to speed with the recent activities and comments. Want to be a part of the conversation? You’ll write back on each comment and see the conversation develop in the feed.
Asana is like Trello in that conversation is kept with specific content in the program. Asana is task-centric, so a common way to communicate would be to create a task to be shared with a team member, and then comment on that task to ask for an update.
Aside from tasks, you can also create projects. Every project has a comment feed where you can message coworkers about updates, and share ideas. There’s also a general area for the team to talk, so if you need to discuss multiple projects, or run a general meeting referencing multiple projects, you start a conversation with the whole team.
At Samepage, we’re all about team communication. That’s why we’ve set the team as the core unit in Samepage. Each team has a group chat room where the team can discuss ideas, share updates, and collaborate in real-time.
Teams use chat to remind each other about upcoming deadlines, share research, and of course, share Team Pages with the team to review. Each team page is like a project hub – we’ll get more into pages in the next section. In order to keep the conversation around the project tied to the context of the project, we have page chat. And for those times you need to catch up with coworkers individually, we have private 1-to-1 chat too.
You can always see how Samepage stacks up against other dedicated messaging and team chat tools on our team chat tool comparison.
We still live in a world full of files. Whether it’s images, artwork, presentations, or reports, most work is shared and presented as a file. Usually, file sharing means sharing links to Dropbox or Google Drive, or emailing files back and forth. All those links and all of those emails often leave people wondering where that file is, or whether or not they have the most recent version. That’s why collaboration tools bring files into their workflows.
To create and collaborate on documents, you’ll need to attach documents to Trello cards, and let your team know that it’s time to jump in.
Asana works much in the same way as Trello. You’ll create your documents in another program and bring them into Asana for the team to take a look.
In Samepage you have the option to add files to team pages. You can upload files directly from your computer, or add files from cloud services like Google Drive, Microsoft OneDrive, Dropbox, Box, and Egnyte. Once a file is on a page, you can start a conversation using page chat, or open the file from the page to make changes. Samepage’s direct file editing feature allows you to open any type of file, and have changes synced back to Samepage when you save.
While there are plenty of options to share documents you’ve already created, you can also create documents in Samepage. Each team has a workspace made up of Team Pages. These pages allow you to add photos, files, write text and edit tables in real-time. You can create new documents, edit tables, and work in real-time right on the page.
A good file sharing component is critical to making a collaboration software choice. The most important question to ask yourself – is the tool I’m looking at going to make file sharing easy?
How many projects are you working on now? We’re guessing a few. That’s why it’s important that any collaboration tool you choose comes with features that help you manage projects. There’s a wide range of project management tools available today, and every option takes a different approach to project management. Here’s how these 3 stack up:
Trello is a sandbox. You don’t start with a project management tool, as much as you start with a space to create one. The format is up to you. This is great for one-off projects, or for tracking multiple projects at once in one place. Create lists for projects or milestones. Create cards to track tasks and work as you move toward your goal.
Asana is built to manage projects. It’s right there on the left-hand side – everything is organized by project. Each project is home to all the tasks and files and assorted notes attached to that project. It provides a dashboard that includes all of your work, and the work your team is doing, so you know where projects stand.
With Samepage, projects start with the Team. Whether a new project starts as an idea on a team chat, or on a team page for the weekly cross functional meeting – you’ll be collaborating in seconds in a new page, or new team. Team pages allow you to build out a project plan using calendar and tasks, as well as share files and draft content using the built-in real-time editor.
Work on copy for a new website, share art concepts, and chat with your team right alongside the relevant content. To learn more about project management on Samepage –check out our blog on 8 Samepage Features That Help You Manage Projects.
What kinds of projects do you do? Chances are you don’t need a Gantt chart or burn down chart to track everything you’re working on. So why spend time learning how to use a tool that’s designed for large project management and complex tasks? Instead, make sure you have enough functionality to keep your work moving forward, but not too much to hold you back.
Collaboration tools all take different approaches. It's important to consider the use case in your team, and what features your team needs to get work done. What other comparisons do you want to see? Let us know @samepageio on Twitter. Ready to start collaborating right now? Get a free Samepage account and get the most complete stack of collaboration tools you need to get more done.
If you want to see how Samepage stacks up against a wide range of other collaboration tools: Compare Samepage.